From requirements analysis to successfully completing the probationary period
We fill senior medical leadership positions in healthcare facilities, the pharmaceutical industry, and the medtech sector, and we’ll be honest with you if a job description is unrealistic. This saves you time and money.
>1,000 search requests
successfully completed
90% staffing rate
for critical positions in the healthcare sector
40,000+ profiles
of suitable candidates using modern AI technology
22+ years
Industry experience in healthcare HR consulting
Why Clarity Is the Key Factor in Recruitment
This is exactly where ESiS Medical comes in: with realistic assessments, targeted direct outreach, and a qualifying pre-screening process that prevents poor hires and speeds up the process.
Our consulting approach not only saves time in the search process, but also reduces costs when selecting and deciding on the ideal candidate.
Fairness and reliability are important to us. That is why we rely on a transparent fee structure designed to ensure long-term success in recruitment.
We help medical practices, clinics, and healthcare companies fill key positions in a targeted and sustainable manner. To do this, we combine direct outreach, market knowledge, and a deep understanding of the structures, processes, and people in the healthcare industry.
Medical Leaders for the Entire Care Chain
The healthcare sector is complex, and every facility has its own structures, requirements, and dynamics.
That’s why we don’t rely on standard templates; instead, we develop a tailored staffing strategy for each specific environment.
Learn more about how we provide targeted support to various healthcare facilities.
Clinics & Hospitals
In acute care and specialty hospitals, medical leaders play a pivotal role. They influence the quality of care, cost-effectiveness, and the institution’s public image. Whether as chief of staff, senior attending physician, or department head, each of these positions shapes the hospital’s structure, team cohesion, and strategic direction.
We help hospitals fill these key positions in a targeted manner. We do this through precise direct outreach, a thorough understanding of the realities of clinical care, the DRG system, and internal processes.
We take into account professional qualifications as well as the desired leadership style, the existing team culture, and location-specific characteristics such as municipal sponsorship, religious affiliations, or university structures.
Medical Care Centers & Medical Practices
In outpatient care, having the right medical staff often determines the long-term viability of the entire practice or medical care center (MVZ). This applies to succession planning, expansion, and filling leadership positions.
We find doctors who not only provide care but also want to actively help shape organizational structures. This requires an entrepreneurial mindset, a willingness to take on responsibility, and a commitment to a long-term relationship.
We also assist you with issues such as contract drafting, strategic planning, and location attractiveness. These factors are crucial for ensuring the long-term sustainability of outpatient care.
Long-Term Care Facilities & Rehabilitation Centers
In long-term and transitional care, leadership positions in medicine are becoming increasingly important. They are crucial for quality assurance, compliance with legal requirements, and integration into interdisciplinary care models.
We fill positions such as medical director of geriatrics, internal medicine, or physical and rehabilitative medicine with individuals who are eager to take on responsibility. This also applies to organizations with flat hierarchies, close patient contact, and limited resources.
We understand the unique characteristics of this setting and identify physicians who are not only professionally qualified but also resilient and patient-centered.
Healthcare Industry (Pharmaceuticals, Biotechnology, and Medical Technology)
Companies in the healthcare industry are increasingly in need of medical expertise for medical affairs, research, clinical trials, product development, and communication with hospitals, professional associations, and regulatory agencies.
We specifically fill positions such as Medical Advisor, MSL, Medical Director, Clinical Investigator, or Medical Director with candidates who have clinical experience. At the same time, they should be open to industry- and project-oriented ways of working.
Especially during periods of transformation or growth, carefully selecting the right person for a leadership position is crucial, as it influences the company’s integration, credibility, and long-term success.
Would you like to learn more or discuss a specific job opening?
Let’s talk about how we can support you in your hiring process.
5 Steps to Successful Hiring
Step
Identification & Research
Together with your organization, we analyze requirements and define a realistic candidate profile. We then identify suitable candidates and reach out to them.
Step
Assessment & Engagement
We assess qualifications, suitability, and willingness to change jobs during initial interviews. If necessary, we check references and discuss motivation and expectations.
Step
Candidate and Client Consulting
Step
Consulting & Contract Support
We structure the interview phases, facilitate contract negotiations, and provide support in addressing any outstanding questions to help reach viable agreements.
Step
Onboarding & Transition Support
We provide organizational support for the transition to the new position (e.g., medical license, visas, relocation) and ensure a smooth start.
Looking for a new job in the healthcare industry?
Our job board is continuously updated with the latest openings for leadership positions in hospitals, healthcare centers, medical technology, and the pharmaceutical industry.
Trust is built through results
“The chief physician position, which had been vacant for over a year, was filled in just six weeks with the help of ESiS. We were particularly impressed by the clear guidance and realistic assessment of the requirements.”
“After having had little success in the past, ESiS won us over with candidates who were a perfect fit. The fact that payment wasn’t due until after the probationary period was an important sign of trust for us.”
“Through strategic consulting and direct outreach, ESiS introduced us to two excellent candidates whom we had not actively sought out, but who are now making a decisive contribution to strengthening our team.”
Frequently Asked Questions About Working with ESiS Medical
We know that staffing in the healthcare sector raises many questions about procedures, processes, transparency, and costs. Here you’ll find answers to frequently asked questions and insights into how we work together.
How quickly can you fill a vacancy?
The duration depends on the position, the region, and the internal processes at your organization. Our placement rate is over 90 percent, and many projects are successfully completed within six to eight weeks.
A key factor in speed is a thorough briefing with all relevant decision-makers. The more clearly the job requirements are defined, the faster we can identify and approach suitable candidates.
In many cases, we present the first suitable candidates within two to four weeks. How quickly the position is filled ultimately depends primarily on your internal selection process. This includes, for example, availability for interviews, the involvement of committees, or internal decision-making procedures.
We closely monitor the entire process and ensure that it is structured in a way that is clear, efficient, and respectful for everyone involved.
Specifically, what positions are you filling?
We specialize in filling medical specialist and leadership positions throughout the healthcare sector.
As part of this, we also assist with vacancies for specialists and resident physicians, as well as other leadership positions in the healthcare sector, such as in the areas of medical management, human resources management, or administrative management. In short: ESiS Medical is your go-to partner for all positions that are critical to the stability of patient care or the team structure of a healthcare facility.
Whether it’s a matter of medical responsibility, specialized expertise, or reducing staff workload: We identify individuals who are a good fit for your organization—both professionally and personally—regardless of hierarchy or title.
How does your work differ from that of other headhunters?
We do not view our work as a traditional recruitment service or mere staffing agency, but rather as a collaborative partnership throughout the entire hiring process. Our goal is not to present as many resumes as possible, but to identify a candidate whose professional skills, organizational abilities, and personal qualities are a long-term fit for your organization.
This approach involves more than just direct outreach. For each position, we develop a customized search strategy that takes into account the structures, challenges, and opportunities at your organization. We don’t just reach out to healthcare executives who are open to a career change. We also open up new opportunities for qualified physicians and other medical professionals who haven’t been actively looking for a job and are therefore usually not reached by traditional recruiters.
We do not rely on readily available profiles. Every search is based on in-depth market knowledge, careful analysis, and personalized outreach. Our clients can count on us to work consistently, thoroughly, and persistently—even when an assignment is challenging or the right candidate is not immediately apparent.
This type of consulting requires experience, tact, and high-quality communication. It also demands flexibility in terms of time, as many crucial meetings take place in the evenings, on weekends, or outside of traditional office hours. We are available, maintain open communication, and deliver reliable results.
In addition, we offer a multi-tiered fee structure and provide close support even after the contract is signed. In many cases, we remain available as a point of contact for clients and executives well beyond the end of the probationary period.
How does a collaboration work?
We begin with a detailed briefing. Ideally, this discussion takes place not only with the HR department, but also with the future line manager and, if possible, with individual team members. This ensures that we consider not only professional and personal suitability, but also the expectations of all relevant stakeholders.
This allows us to identify discrepancies, differing expectations, or unclear job responsibilities early on. This is a crucial factor in avoiding later delays, miscasts, or unnecessary process loops.Based on the briefing, we create a detailed requirements profile. We then begin the active search. We take a systematic approach and pursue multiple avenues simultaneously:
- Direct Approach (Executive Search): We identify suitable organizations both domestically and abroad and pinpoint individuals within those organizations for whom the position represents an attractive career move.
- AI-Powered Analysis & Active Sourcing: Through industry portals, professional networks such as LinkedIn, and specialized medical platforms, we reach out to executives who are a good fit for the role both in terms of expertise and organizational structure—including those who aren’t actively looking for a job.
- Referral Network: Our well-established network provides qualified contacts and personal recommendations that regularly prove to be particularly valuable.
- Job Postings: We use job postings as a complementary and strategic tool. They are tailored precisely to the position, region, and target audience.
- Our Own Database: Our database contains several thousand verified physician profiles, which we include in our search results in a structured manner and update regularly.
Once we have identified suitable candidates, we conduct in-depth interviews and prepare confidential reports to assist you in your decision-making. We maintain close and regular contact throughout the entire process. You will receive clear updates on the current status, our assessment of feasibility, and recommendations for the next steps.
Very important: Our support does not end with the signing of the contract. We remain by your side until the new executive is fully integrated and the collaboration is running smoothly and successfully.
How much does your service cost?
Our fee is clearly structured, predictable, and independent of the salary for the position to be filled. It consists of three equal installments:
- 1. Payment: upon placement of the order
- 2. Payment: upon starting work
- 3. Pay grade: after successfully completing the probationary period
We do not work on a commission basis—that is, our fees are not tied to a percentage of the candidate’s salary. This sets us apart from many other consulting firms.
Why this is important:
Our sole focus is on successful placements, not on negotiating the highest possible salaries. This allows us to concentrate on finding the best possible match between the position and the candidate. Our fee remains unchanged even if salaries increase over time. This provides security and reliability for both parties.
Do you also work with smaller facilities or practices?
Yes, we work with organizations of all sizes.
Whether it’s a university hospital, a hospital network, a medical care center, or a private practice, what matters isn’t the size, but the need for high-quality and discreet staffing. Smaller facilities, in particular, often benefit greatly from our structured approach and our access to physician profiles that would be difficult to reach through conventional channels.
In the pharmaceutical, biotechnology, and medical technology sectors as well, we assist companies in filling key positions requiring medical expertise, such as in medical management, clinical trials, or medical affairs.
Take advantage of our experience to fill your open positions effectively and with the right candidates
Let’s determine which professionals and executives are truly the right fit for your company. We’ll help you fill key positions in a targeted, discreet, and sustainable manner.
