From requirements analysis to successfully completing the probationary period

The duration depends on the position, the region, and the internal processes at your organization. More than 90 percent of our search mandates result in a successful appointment within six to eight weeks.

A key factor in speed is a thorough briefing with all relevant decision-makers. The more clearly the job requirements are defined, the faster we can identify and approach suitable candidates.

In many cases, we present the first suitable candidates within two to four weeks. How quickly the position is filled ultimately depends primarily on your internal selection process. This includes, for example, availability for interviews, the involvement of committees, or internal decision-making procedures.

We closely monitor the entire process and ensure that it is structured in a way that is clear, efficient, and respectful for everyone involved.

We specialize in executive search for medical specialists and leaders throughout the healthcare sector.

As part of this, we also assist with vacancies for specialists and resident physicians, as well as other leadership positions in the healthcare sector, such as in the areas of medical management, human resources management, or administrative management. In short: ESiS Medical is your go-to partner for all positions that are critical to the stability of patient care or the team structure of a healthcare facility.

Whether it’s a matter of medical responsibility, specialized expertise, or reducing staff workload: We identify individuals who are a good fit for your organization—both professionally and personally—regardless of hierarchy or title.

We do not view our work as a traditional recruitment service or a conventional recruitment agency, but rather as a collaborative partnership throughout the entire hiring process. Our goal is not to present as many resumes as possible, but to identify a candidate whose professional skills, organizational abilities, and personal qualities are a long-term fit for your organization.

This approach involves more than just direct outreach. For each position, we develop a customized search strategy that takes into account the structures, challenges, and opportunities at your organization. We don’t just reach out to healthcare executives who are open to a career change. We also open up new opportunities for qualified physicians and other medical professionals who haven’t been actively looking for a job and are therefore usually not reached by traditional recruiters.

We do not rely on readily available profiles. Every search is based on in-depth market knowledge, careful analysis, and personalized outreach. Our clients can count on us to work consistently, thoroughly, and persistently—even when an assignment is challenging or the right candidate is not immediately apparent.

This type of consulting requires experience, tact, and high-quality communication. It also demands flexibility in terms of time, as many crucial meetings take place in the evenings, on weekends, or outside of traditional office hours. We are available, maintain open communication, and deliver reliable results.

In addition, we offer a multi-tiered fee structure and provide close support even after the contract is signed. In many cases, we remain available as a point of contact for clients and executives well beyond the end of the probationary period.

We begin with a detailed briefing. Ideally, this discussion takes place not only with the HR department, but also with the future line manager and, if possible, with individual team members. This ensures that we consider not only professional and personal suitability, but also the expectations of all relevant stakeholders.
This allows us to identify discrepancies, differing expectations, or unclear job responsibilities early on. This is a crucial factor in avoiding unsuitable appointments, miscasts, or unnecessary process loops.

Based on the briefing, we create a detailed requirements profile. We then begin the active search. We take a systematic approach and pursue multiple avenues simultaneously:

• Direct Approach (Executive Search): We identify suitable organizations both domestically and abroad and pinpoint individuals within those organizations for whom the position represents an attractive career move.
• AI-Powered Analysis & Active Sourcing: Through industry portals, professional networks such as LinkedIn, and specialized medical platforms, we reach out to executives who are a good fit for the role both in terms of expertise and organizational structure—including those who aren’t actively looking for a job.
• Referral Network: Our well-established network provides qualified contacts and personal recommendations that regularly prove to be particularly valuable.
• Job Postings: We use job postings as a complementary and strategic tool. They are tailored precisely to the position, region, and target audience.
• Our Own Database: Our database contains several thousand verified physician profiles, which we systematically include in each search and update regularly.

Once we have identified suitable candidates, we conduct in-depth interviews and prepare confidential reports to assist you in your decision-making. We maintain close and regular contact throughout the entire process. You will receive clear updates on the current status, our assessment of feasibility, and recommendations for the next steps.

Very important: Our support does not end with the signing of the contract. We remain by your side until the new executive is fully integrated and the collaboration is running smoothly and successfully.

Our fee is clearly structured, predictable, and independent of the salary for the position to be filled. It consists of three equal installments:

• 1st instalment: upon commencement of the search mandate
• 2nd instalment: upon signing of the employment contract
• 3rd instalment: upon successful completion of the probationary period

We do not work on a commission basis—that is, our fees are not tied to a percentage of the candidate’s salary. This sets us apart from many other consulting firms.

Why this is important:

Our sole focus is on successful, long-term appointments, not on negotiating the highest possible salaries. This allows us to concentrate on finding the best possible match between the position and the candidate. Our fee remains unchanged even if salaries increase over time. This provides security and reliability for both parties.

Yes, we work with organizations of all sizes.

Whether it’s a university hospital, a hospital network, a medical care center, or a private practice, what matters isn’t the size, but the need for a high-quality and discreet search process. Smaller facilities, in particular, often benefit greatly from our structured approach and our access to physician profiles that would be difficult to reach through conventional channels.

In the pharmaceutical, biotechnology, and medical technology sectors as well, we assist companies in filling key positions requiring medical expertise, such as in medical management, clinical trials, or medical affairs.